A structured, secure and reliable accreditation record management system can strengthen the internal quality assurance system for academic courses offered. This is critical when the amount of paperwork to be maintained in good order for the approval and accreditation of academic courses tend to be voluminous.


For a foreign university branch campus like Swinburne University of Technology Sarawak Campus, the volume of paperwork is compounded when its academic courses are subjected to approval and accreditation requirements of both Australian and Malaysian approval and accreditation bodies. By leveraging on the proven stability of the Blackboard Learning Management System, which the University deploys in delivering its academic courses, Swinburne Sarawak’s Policy, Planning and Quality team maintains a structured, secure and reliable record management system that is password protected and can be accessed by authorised personnel on and off campus 24/7 via the University’s website.

The accreditation record management system is:


For easy self-retrieval, each academic course record (folder) has been structured with sub-folders that contain:


The sub-folders in each academic course record can be customised so that only relevant information is maintained depending on the type of accreditation obtained for the course. An example of an academic course record from Swinburne Sarawak’s accreditation record management system is displayed in Figure 1 for an engineering course that is accredited by the Malaysian Engineering Accreditation Council, Board of Engineers Malaysia and Engineers Australia.

 Accreditation Record Management System

 Figure 1: An extract of the Swinburne Sarawak’s accreditation record management system


Since its implementation in 2011, the accreditation record management system has freed up resources in the University’s Policy, Planning and Quality Unit to provide other more value-add support services to the faculties. It is also a cost effective solution to extend the use of the University’s investment in the Blackboard Learning Management System, which academic staff are familiar with.


Wendy Chang
Policy, Planning and Quality
Swinburne University of Technology Sarawak Campus